Meeting deadlines is as important as the quality of a service. In the construction market, it's not different : you have to be careful to deliver the job on time.

This is not only important to maintain the good reputation of the company responsible and to satisfy your client and usefull to control the construction monitoring, but also represents direct savings. It's not hard to understand: if you don't delay your project, you spend less on labor and materials.

Our tips for meeting the delivery deadline

In this article, we have separated 4 tips to help you in this mission. So read carefully to the end and stick to the deadline!

1. Make a good planning

By doing a good planning, you can schedule the work day by day through a calendar. It will include all the tasks that need to be done and the order in which they should be done. If there is a setback, it will be easier to overcome it and reorganize to get things back on track.

2. Keep the work environment organized

There is a school of thought in the construction market that has become a trend : lean construction. As the name suggests, its objective is to reduce the cost and time of building. To achieve this, it uses and takes into account multiple aspects - one of them is the organization of the workspace.

The distribution of materials and equipment, the location of meals and restrooms directly interfere with the productivity of the department. A disorganized work site does not allow workers to perform their tasks with full efficiency. Therefore, ensure that the entire area is laid out in a manner that facilitates the performance of work.

3. Rent equipment that makes your job easier

Investing in tools that can make your work easier and faster is always a good idea. However, some of these machines are expensive and used only for short periods of time.

One solution in this case is to rent them, so that you only pay for the time they are actually useful to you. For that, look for a trustworthy company that offers support and a guarantee in use!

4. Invest in your team

Your team is as essential as the materials and equipment. Therefore, invest in technical training that leaves everyone ready for their respective activities. For example, whenever a new technology is used, employees should be trained to deal with it beforehand.

In addition, it is important to reward them for their good work to keep them stimulated. Offer rewards for meeting goals and deadlines. In this way, you foster healthy competition in the environment.

Delivering work on time is critical. Therefore, in addition to working on it, study the project and set a really plausible date. This way, you guarantee your peace of mind and the client's satisfaction.

What is the handover of a construction site?

The completion of the work and the handover of the infrastructure are closely linked. It is the last stage of the work carried out by the construction company and the site management, before the acceptance of the infrastructure by the developer. It is normally carried out in coordination between the construction management and the builder.

Step 1: The act of construction

First of all, the builder will inform the site management in writing of the expected completion date of the construction work, so that the acceptance of the infrastructure can be carried out. This is one of the main tasks to be performed by the site management, which should also include the developer's representative and the builder himself. The result is a document called the Deed of Completion (in building) or the Deed of Acceptance (in civil engineering).

Step 2: Signing of partial acceptance certificates

If the work is in good condition and complies with the requirements, the technician appointed by the developer considers that it has been accepted, and the corresponding report is drawn up. When the works are not in a condition to be received, this is indicated in the report and the project manager points out the defects found and details the necessary instructions, setting a deadline for the builder to remedy them. If defects continue to be found after this period, the builder may be granted a further non-extendable extension or the contract may be declared terminated. In all cases, partial acceptance certificates may be signed.

The signing of the report is a turning point, as it transfers responsibility for the infrastructure from the contractor to the client. Site management must ensure that the client has the necessary warranties and security measures in place before taking this step.

Step 3: Warranty Period

The case of compliant work

Once the deed of completion (or "act of acceptance") has been signed, without objection, the warranty period begins. The warranty period is established in the contract according to the nature and complexity of the work. Bonds (or guarantees) used at the beginning of the work are generally maintained until the end of the warranty period. These bonds are essential in the event of a subsequent claim, whatever it may be, as they guarantee the developer a minimum financial compensation.

Care must be taken with tacit agreement, especially when there are openings with unfinished work. During the warranty period, the builder is responsible for the maintenance and policing of the infrastructure, in accordance with the specifications and instructions given by the master builder. Within a predetermined period of time, before the expiration of the warranty period, the prime contractor shall prepare a report on the status of the work. If the report is favorable, the builder is released from all liability, and the warranty is returned or cancelled and any outstanding obligations are settled. In this case, a deed of completion or a final certificate can be signed.

The case of non-conforming work

In case the report is not favorable and the defects found are due to deficiencies in the execution of the work and not to the use of what was built, during the warranty period, the director of the faculty proceeds to issue appropriate instructions to the builder for their repair in due form. To this end, they shall be granted a period of time during which they shall remain responsible for the maintenance of the works, without being able to collect any amount for the extension of the warranty period.

Step 4: The settlement proposal

At the end of the warranty period, if the project manager's report on the state of the work is favorable, the client formulates a proposal for the settlement of the work actually carried out; the economic conditions established in the contract serve as a basis for their evaluation. The settlement proposal is notified to the builder so that he can give his agreement or express any objections he deems appropriate.

Step 5: Settlement

Within the time limit set for this purpose, the developer must approve the settlement and pay, if applicable, the balance resulting from it. The balance of the settlement is therefore the difference between the total liquid amount and the amount certified at source. In the case of the entire current cash budget being certified, the two figures coinciding and the settlement balance being zero.

When is it necessary to draw up a work acceptance report?

The establishment of a building acceptance certificate is necessary for all works involving a new construction (for example, a newly built house or accommodation), as well as for works involving a significant modification of a building. In the latter case, the following are included :

  • Alterations to dwellings or premises that involve a change of use (for example, alteration of a room converted to a dwelling).
  • Work or alterations that involve a change in the structure of the building or its interior layout (for example, a change in structure occurs if a decision is made to enlarge a dwelling by constructing a new floor, if the load-bearing walls or beams of a building are modified, etc.).

When is the building acceptance report due?

The acceptance report must be submitted to the developer of the new construction or to the owner once the work has been completed and the corresponding completion report has been issued by the project manager. In any case, the acceptance of the work shall take place within thirty days from the date of its completion. This period is counted from the date on which the developer is informed by writing of the completion of the work and the need to sign the acceptance report.

Acceptance of the work is deemed to have taken place tacitly (i.e. without the need to sign an acceptance certificate) if, thirty days after the notified date of completion of the work, the developer has not expressed any reservations or a reasoned written rejection of the work.

Subsequently, in the case of new construction, the developer must provide this acceptance certificate to the buyers or end users of the property (e.g., people who have purchased the housing to live in). In the case of large-scale construction, this certificate will be given directly to the client after completion of the construction work.

What are the effects of the delivery of the certificate of acceptance of the work?

The signing of this act produces the final handing over of the work and, consequently, the warranty periods for any defects in the work begin to run. More precisely, the time limits for claiming these defects from the builder are as follows :

  • For ten years, for material damage to the building due to defects or faults that affect the foundations, supports, beams, slabs, load-bearing walls or other structural elements, and that directly compromise the mechanical strength and stability of the building. These are serious defects that affect the building and may even endanger its habitability..
  • For three years, for material damage caused to the property due to defects or faults in the construction elements or installations that prevent the property from being properly inhabited (for example, defects in the heating system that prevent its use, problems with windows that are not properly sealed and let in the cold, etc.)
  • For a period of one year in case of defects or faults that affect the finishing or furnishing elements of the property. In this case, the builder will be responsible for aesthetic damages that may appear in the property, such as small cracks in the walls, falling moldings, problems with electrical outlets, non-functioning cabinet doors, etc.

These defects can be claimed from the builder or contractor through the appropriate construction defect claim letter.

In any case, the additional warranties that the builder assumes to cover possible claims for the above-mentioned defects will be indicated in the same document. Thus, the builder may take out bond or damage insurance to cover these defects, and the developer may even withhold payment of 5% of the cost of the work to cover any aesthetic defects that may appear during the first year after delivery of the work.

Finally, in the case where the work or construction is intended to be used as a dwelling, the builder will be required to take out damage or bond insurance to cover any structural defects that may appear after delivery for a period of ten years.

Content of the building acceptance report

This document includes all the necessary content to ensure its effectiveness. Specifically :

  • The identification of the builder and all persons involved in the work (prime contractor and executive owner),
  • The content of the proposed work and the materials to be used,
  • The list of possible objections or defects detected by the developer and the time frame for their resolution,
  • The date on which the work is considered delivered,
  • The possible special guarantees to be assumed by the builder,
  • The total cost of the work.

In any case, the parties can include in this document all the information they consider necessary or appropriate for the proper acceptance of the work.

You have the keys to successfully complete your project. Respecting the deadlines and completing the acceptance of the work are now within your reach!

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