Choosing the Best Software for Construction Site Monitoring

Construction site projects take a couple of months to a year or a few before completion. This is why it takes a lot of work and effort to follow through with its progress. Tracking its progress is very important to ensure that the project plan is going smoothly, and also to be able to identify issues and risks early.  This way, the management team will be able to come up with a solution and manage the problem immediately.  

If you are one of the project managers of a construction business field, then your job is something that must not be taken lightly. You must learn how to effectively manage a team and the project itself. Planning, scheduling, tracking, documenting, scheduling, and reporting are all parts of your work. Being a manager may give a certain pressure, but you do not have to worry because nowadays, there are various free software tools that will definitely help you with project management. A software tool will provide you with a cloud based solution, so you can easily follow through the evolution of your construction site project. This way, progress tracking and the rest of the management work will definitely be hassle-free.

Features Your Project Management Software Must Have

There are lots of project management software nowadays, so looking for the best one may be challenging. Continue reading and learn about the features you must consider when choosing a software to ensure that it will efficiently help you with your managerial work.

Easy Photo and Video Documentation for Construction Site Development

Media content such as photos and videos is one of the best ways to document project progress/development. This is also great evidence that you can use when reporting to your team and showcasing the work that has been completed in every milestone. Looking for software with a system that is built with cloud storage, will allow easy documentation via mobile phone. This way, you can take photos and videos while inspecting the construction site. Afterward, just upload the media contents to the software’s cloud storage and share it with your team real time. See, the documentation process is made easy.

Real Time Collection of Evidence and Reporting of a Defect

Look for a software that can be your partner while doing construction site inspections. Something that enables you to record your collected data upon inspection. Input image or video and add notes about it, or voice record your explanation about a certain defect, and report the data you’ve gathered upon inspection immediately. Doing this while offline is also not a problem because it will just sync automatically once your device gets an internet connection.

Once it is uploaded to the software’s system, then other team members can now view it remotely. They can also add their own photographs, comments, or voice recording to add to the data. This way, you and your team members can keep in touch and communicate easily with each other, so you can manage a snag together with them even when physically apart.

Daily Recording of Construction Site Work Progress

Some software has a digital site diary as one of its features, which is definitely a plus. Recording data daily will consume you a lot of time and paper, but with a software tool, you just need your device and this task is made easy as data entry. A daily site diary already has a ready-made template that the only thing left for you to do is to enter the data needed. It will guide you on what data to record, so you can be sure that you do not forget to document important points regarding personnel and important events.

Parts of the ready-made templates of a daily site diary include the crew working for the day, tasks completed, materials used, delivered orders, meetings and their minutes, visitors, and progress summary. These details must be recorded daily so that progress reports are updated. This will definitely help you when you create a progress report at a certain time such as the end of the week because you will have something to look back to. Even if the project is going on for months, you will not be confused with thousands of data because you can just look back on the data of the certain dates you need.

Efficient Building Maintenance and Settling of Repairs

This feature allows you to stay on top of ongoing maintenance and repairs. Planning and implementation to ensure that the building operates smoothly may be time-consuming, but with a software at hand, you can save a lot of your time. Monitoring and checking regular maintenance, even day-to-day tasks, becomes hassle-free.

You can directly use the digital platform to follow through with the plans, and carry out orders for maintenance and repairs. Afterward, you can also record details about it with photographs, voice messages, or a text summary. Coordinate with other team members when issues arise and ask for help with resolutions. Schedule maintenance checks, assign repairs to designated workers, set deadlines, and monitor status to ensure that your project is in its best condition.

Accurate Evaluation and Reporting

Evaluation of tasks, work completed, and the overall development becomes effortless and simple as data entry. Go for a software that offers checklists which you can customize, so you can make something that is specified according to what needs to be evaluated on your project. This way, whenever you go for evaluation, you can just mark on your checklists regarding the current status whether it is completed, ongoing, etc. You can also add notes on every set of your checklist if needed.

One more thing that is beneficial is having ready-made templates for your reports and having the system automatically analyze the statistics of your data for you. Templates provide you and your time an organized manner of reporting. You can also customize templates according to your own preference and share them with your team for you to have a uniform template for your documentations. Additionally, a software tool helps with the analysis of data. Statistics, when analyzed manually, may result in wrong numbers but with software, it will surely be accurate because it is encrypted with an excellent statistical program. All you have to do is input the data, and it will automatically analyze and provide you with overall statistics within just a few seconds ready for reporting.

Seamless Handovers

Once the project comes to completion, compiling all the documents for handing over will never be a problem. All the records are stored in a secured cloud, so collecting it will be easy and simple. Transferring all the data collected for months or years will be fast because files can be sent via the internet. If problems or snags are found upon handover, coordinating back and assigning repairs can be done right away. A handover report may be one of the challenging tasks of being a manager, but with a handover template, it can easily be done.


If you want to get all these features, then the software you must consider having is PlanRadar. This provides an online platform where you can easily and efficiently manage the tasks and the progress of your ongoing construction project. It can be used for free, but subscribing to its premium version at a very affordable cost will provide you with all of its services. It gets positive reviews from each user and has maintained to be one of the best in the industry. Other software that has positive reviews are Buildertrend, Bim, and Procore. Outsource other various software that assists in the construction industry, read and learn about its features and services, and choose the one that will best help you with your project, your job, and especially boost the business.

Benefits of Using a Software for Construction Site Management

  1. Paperwork can now be done on a digital platform
  2. Quick access to documents, anytime and anywhere
  3. Accessible to any devices: laptop or even mobile phone
  4. Fast and direct communication among contractors, managers, and the rest of the team members
  5. Real time-sharing of data
  6. Organized and customized report templates
  7. Provides a complete and updated overview of the progress
  8. Helps track contractors, stakeholders, managers, and other important personnel
  9. Enables to save a lot of time with the managerial job

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