A Comprehensive Guide on Milestone and Tasks

As a project manager or management if you want to monitor and control project work then it is vital to understand the difference between milestones and tasks. Also, you must know what is project control and monitoring?

Milestones and tasks indicate important dates in a project's schedule. Because a typical project will include many milestones and summary tasks, management professionals should understand what each one does. 

A project milestone and task may seem to have the same meaning, yet they have quite distinct effects on a project's long-term objectives.


So, what is a project milestone? It is a management tool for identifying a certain point in a project's timeline. The project milestone may be used to indicate the beginning and end of a project and the conclusion of a significant phase of work. Milestones may be used to represent anything that has begun or been completed (its duration), although they are most often used as a scheduling tool. 

You can see how a milestone and task may be helpful in scheduling if it focuses on key progress milestones in a project. Milestones assist project managers plan, organize, create and execute project stages in the same way that tasks break down a bigger project into manageable pieces.


When you've finished everything relevant to that project phase, is the straightforward answer. Completing the project charter, for example, is typically the final step in the project's start phase. This is the point at which you will set or create your milestone to show that you've progressed from commencement to planning.

However, depending on your project, your organization, and other variables, the precise moment you wish to create or add your milestones may differ. It's always advisable to seek advice from industry specialists and members of your business or project team. A little advice now will save you a lot of hassle.



A project task is a smaller, more manageable component of a larger project. Tasks are like a staircase to the finish line; each step ahead brings you closer to your objectives.

The effective execution of each job along the trip is required for a project's successful completion. The following sections describe different project management methods that may assist you in breaking down your project and effectively managing your tasks. ‚Äč

A project team typically has several activities planned. Each job will be given to a particular member of the group, and that individual will be in charge of performing the work within a certain amount of time.


Writing an article (like this one) or setting up a meeting are examples of tasks. For more efficient outcomes, complex, time-consuming activities may be split into smaller subtasks. 

A Project Should Be Broken Down into Smaller Tasks

Creating reasonable workloads, evaluating task dependencies, and, of course, communicating across teams to prevent duplicate work or bottlenecks are all part of task management.

To prevent these problems, you'll need a method to break down the project's high-level deliverables and objectives into specific activities.

The Work Breakdown Structure

The PMI Guidebook's approved way of breaking down projects is the work breakdown structure (WBS).

You must first split the project into the real deliverables needed to give the end product or result to the customer to find out how to break it down into tasks.

If you create a mountain bike, for example, you may click (split) it down into the frame, handlebars, pedals, wheels, chains, and so on.

Management evaluating the projects do not have time to examine all the project activities, task and deliverables. Use a milestone chart in this instance. A milestone tracker is a list of project deliverables with short but detailed information on the project's overall health.

Large project schedules include many related tasks that result in milestones. In other words, the milestone and task of your project walk hand in hand to achieve desired goals.

The Gantt chart milestones are checkpoints that are used to specify vital points along with your project schedule when checked on a gantt chart. The data points in the Gantt chart can be essential dates and deadlines, or other key events in your project. Please refrain from confusing tasks from milestones in the Gantt chart because they are not the same. 

On the other hand, a Pmo maturity model is a Project management tool that can help you record and analyze the level of sophistication for project management offices and systems.

If you are part of the management, then understanding this distinction is critical when setting schedules. Milestone is a point on the calendar with one clearly defined deliverable; tasks are activities required to accomplish that milestone. Tasks or activities have start and finish dates. A milestone is a single date on which delivery is accomplished.