Effective Project Control and Monitoring: A Comprehensive Guide

Keeping track of project control and monitoring processes isn’t an easy task. Numerous data factors must be calculated to gauge a project’s performance accurately. However, organizing and planning these processes at the project's start will save you considerable effort later.

How to calculate the remaining percentage of a project? 

If everything is organized and planned in view of the management, it becomes easier to work on it later.

We’ve discussed some points on how you can calculate the progress rate of a project. Let's dive in further. 

Track Milestones

If you didn’t plan milestones for your project at the start, it might cost you a lot of effort to calculate the remaining percentage of a project. So, plan the milestones and enter the data in your record after each milestone is completed. This way, you can calculate the estimated duration of the project. 

You count progress to estimate the remaining time and check if everything is moving on the track. So dividing the project into milestones will help you calculate the actual percentage of the whole task easily.

Plan to track

The project type also values how you will calculate the progress rate. If the task duration is short, then the process of tracking will be different. You can gather the data at the start and then calculate the total progress at the end of the process. 

For example, if the estimated time of the task is a few hours or a couple of days, you don’t want to waste much time and effort on collecting data and playing with numbers. In most cases, the values of planned tasks result in much effectiveness; if you plan all the stages of the task and work accordingly, it will cost you much less effort when you enter into the difficult part of the task.

Using a project management software

This might be the best process to track all the data for the project, including the actual project percentage. The software will ask you to enter data like the project’s total time, complete tasks, and duration based on the data you want. Then, using the software, you’ll be able to view the total progress percent of the project and even the estimated time for the completion of the project.

Sometimes, when the project is 50 percent complete, people think the remaining time will be the same as it took to 50 percent. But this doesn't actually work, and this isn’t how the progress time is estimated. Mostly, it depends on the remaining tasks, some tasks might take less, and some might be tough and take a more extended duration.

Check individual performances of your team members

You cannot only rely on a number of formats to calculate the progress rate of a project. There are a multitude of aspects which you need to consider. For example, if any of your team members are running low with their performance, you might have to adjust the schedule and assign his task to anyone else. And if you are unaware of this, you might face problems at the last minute, leading to delay and imperfection of the project.

For example, if your task’s duration is in hours, like 40 hours or 50 hours, tracking the time would be the best work you can do. On the other hand, these might be considered short projects, so tracking the hours and the remaining tasks could help you get the estimated values of the progress percent.

Keeping aside the tracking of the project, why do you need to track your project?

Tracking projects ensures completion with perfection, regardless of the field—software, hardware, construction, or planning projects. Efficient resource usage and cost management are crucial.

Project management software streamlines this process by tracking data and resources. Enter the total work duration and completed task times to view the remaining percentage and estimated completion time.

With the right software, you can adhere to schedules and complete tasks efficiently, whether the duration is in hours, days, weeks, or months.

Effective project control and monitoring rely on strategic planning, milestone tracking, performance evaluation, and the use of project management software. By implementing these practices, you can ensure project success, meet deadlines, and achieve your objectives with precision.

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